How to Use iWork Apps for Collaboration on iPad

MacOS Sierra

Apple recently launched the Mac OS Sierra and puts a premium on iWork apps. It carries with it a wide array of new features which include real-time team collaboration. It also includes a new version of Siri support, storage optimization tools, and the function where you can unlock your Mac using your Apple Watch. Real-time team collaboration for Keynotes, Pages, and Numbers are all presently available in beta versions.

Here are the requirements you need to apply real-time collaboration:

  • A Mac with macOS Sierra and Pages 6.0, Numbers 4.0, or Keynote 7.0 or later. The Mac will also need Safari 6.0.3 or later, or Google Chrome 27.0.1 or later.
  • An iPhone, iPad, or iPod touch with iOS 10 and version 3.0 or later of Pages, Numbers  or Keynote.
  • A Windows PC with Internet Explorer 11 or later, or Google Chrome 27.0.1 or later.

How to Invite Members to Collaborate on iWork Apps

iWork Apps

You need to sign into iCloud on your device then turn on iCloud. Sign in on if you are using a browser and open an iWork app. iWork will create an iCloud link to that you can send to team members to collaborate on a specific project. They also need to sign on iCloud or using their Apple ID.

How to Invite Members Using iPad or iPhone

Tap the “more” icon (3 dots) when you have a document opened, then tap “Collaborate with Others”. Tap the actions icon (square with up arrow), then choose the document to share with collaborators.

You can add a password to any document for team members to easily access documents. Tap “add password” then enter a password and a hint. Member will only be able to access the relevant document using the password you have set.

You can also choose the method for sharing the link such as email, social media message. An icon of a person with a checkmark will show up after you have shared the document. These checkmarks will change depending on the number of members who have viewed the document.

How to Invite Members Using Mac

Open the document you want to share then click the collaborator icon (person with + sign) in the toolbar. Follow the instructions above for mobile to add a password and share it with members.

How to Invite Members Using

Open the document you want to share in iCloud. Click the collaborator icon in the toolbar. Select a document then click the settings icons then go to “Collaborate with Others” if you are in the Document Manager. Users have the option on how to share the document with other members. You will need to copy the link and send it to the team members if you are using a browser.

Implementing Restrictions on Shared Documents

You have the option to change restrictions for members who can only view and those who can view and edit. Choose “Can Make Changes” on the member you want to give editing access, and put “View Only” on members who can only read the document. Tap the collaborator icon to check which members are editing the relevant document.